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First-time Registering with SAS:
Visit our Get Started page [1] for information on registering with SAS for the first time.
1. Complete your application SAS Application Form [2] via the SAS Student Portal. You will need your UofG login credentials and a Student ID.
2. Submit your documentation through the SAS Student Portal. Learn about the required documents and forms. [3]
3. Book an appointment with your SAS Advisor via the SAS Student Portal. You will be prompted after your application is complete. Learn about booking appointments with your SAS Advisor. [4]
For a more detailed guide on how to get started with SAS, visit Registering with SAS for the First Time [2].
For a more detailed guide on how to get started with SAS, visit Registering with SAS for the First Time [2].
During your meeting with your Advisor, you’ll:
- Discuss your individual accommodations and support requirements
- Set-up classroom and exam accommodations as appropriate
- Review courses and disability-related support for each
It’s necessary to meet with your Advisor before accommodation eligibilities can be activated. Accommodations take time to set up, and Advisors’ schedules book up at busy times of the year. Please book your appointment when directed. Learn more about what to expect during your first Advisor meeting. [4]
You can contact SAS by:
Phone: 519-824-4120 ext. 56208
Fax: 519-824-9689
Email: sas@uoguelph.ca [10]
In-person: Vaccarino Centre for Student Wellness in the John T. Powell Buildin [11]g (beside the Athletics Centre)
If I am unsure if I qualify, should I still contact SAS?
Yes! We encourage you to contact us. We can help you determine your eligibility and guide you through the process.
Current SAS Students:
Visit our Current SAS Students page [12] for more information.
The frequency of meetings varies depending on your needs. It's recommended to meet with your Advisor at least once per semester to review your accommodations and address any concerns.
Registered students can access and manage their accommodations through the SAS Student Portal [13]. This online platform allows students to request accommodations in their courses, book or modify Exam Centre bookings, access the SAS Notetaking Portal, submit documentation, and view their Accommodation Letter or Verification of Registration and Accommodations.
Help with navigating the portal is available through our SAS Student Portal guide [14], daily drop-in sessions, [15] and email support at sasassist@uoguelph.ca [16].
Students requiring exam accommodations must book their exams through the SAS Exam Centre [17], adhering to specific deadlines and policies outlined on our website.
All test and exam bookings must be submitted at least 10 BUSINESS DAYS in advance and not later than the first business day of March, July, or November as appropriate for the semester.
For assistance with exam booking, modifications, cancellations, or missed deadlines, students can consult the online exam centre resources [17], attend a daily drop-in session [15], or contact Accessibility Assistants at sasassist@uoguelph.ca [16]. Remember to cancel bookings to avoid a $30 no-show fee
If the coursework is due before the last day of classes, check the course outline for extension policies and then contact the instructor. If the work is due after the last day of classes, contact your program counsellor. If it is due to disability-related reasons, copy your SAS Advisor in these emails. Contact your program counsellor: Program Counsellors (UAIC) [18]
If you already have a disability-related extension accommodation and are requesting an extension of 4 days or less prior to the original assignment deadline, please email your instructor. If the extension is longer than 4 days, beyond the original deadline, or you have had more than two extensions in that course this semester, contact your SAS Advisor.
If you do not have the disability-related accommodation extensions, contact your SAS Advisor via the SAS Student Portal.
Missed or unable to write the Midterm: Contact your instructor and copy your SAS Advisor on your email if the reason is disability-related.
Missed or Unable to Write Final Exam: If the exam occurs before the last day of classes, contact the instructor and copy your SAS Advisor on the email if the reason is disability-related.
If the exam occurs after the last day of classes, contact your program counsellor [18] and copy your SAS Advisor in your email if the reason is disability-related.
Visit the SAS Exam Centre for more information on exam bookings [17]
Remember to cancel your Exam Centre booking in the SAS Student Portal to avoid a no-show fee of $30
First, try to discuss the issue directly with your professor. If the problem persists, contact your SAS Advisor for assistance.
Students with disability-related concerns about their courses or academic programs should first contact their assigned SAS Advisor to discuss their specific needs and explore potential solutions. SAS Advisors can also assist with disability-related extension requests and referrals for assistive technology or alternate format texts.
Other Types of Issues:
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Requesting a Deferred Exam or Other Academic Privilege
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Course Selection questions or difficulties
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Changing Majors or adding a minor
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Reduced course load impacting graduation
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Course Waivers
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Letters of Permission
Contact your program counsellor: Program Counsellors (UAIC) [18]
SAS provides access to various assistive technology resources, including software, hardware, and training. Contact your SAS Advisor or visit the Library Accessibility Services (LAS) [19] for more information.
Yes, SAS offers workshops and individual consultations on learning strategies and study skills. Contact your SAS Advisor to schedule an appointment or to learn more. The Library also offers various workshops and groups including: Writing Resources & Workshops Studying Resources & Workshops Supported Learning Groups (SLGs). View our upcoming workshops & events. [20]
Supporting Students with Disabilities (For Faculty):
Visit our Faculty page [21] for information on resources for faculty and instructors.
The SAS Faculty Portal allows you to view SAS students in your courses and the SAS-approved accommodations that they have requested in your courses. You can read the Faculty Notification Letter and view the student’s SAS Advisor, who can be contacted if you have questions or concerns about a student’s accommodations.
In addition, you complete Alternative Testing Agreements in the SAS Faculty Portal, which provides key information about the tests and exams in your course to the SAS Exam Centre and allows you to securely upload a copy of your exam for them to access.
Learn more about typical academic accommodations. [6]
See our Faculty Resources page for support and strategies. [22]
Please note: Disclosure of a disability [23] is entirely at the discretion of the student. SAS supports students in facilitating communication with instructors when needed.
- Extended time on tests and exams [24]
- Notetaking assistance [25]
- Alternative formats for course materials [26] (e.g., large print, accessible PDFs)
- Use of assistive technologies [19]
- Using clear and concise language.
- Providing alternative text for images and multimedia.
- Using accessible document formats (e.g., properly formatted Word documents, accessible PDFs).
- Captioning videos.
- Following WCAG guidelines.
The SAS Exam Centre [17] helps to administer exam accommodations for SAS students. Instructors are required to complete an Alternative Testing Agreement in the SAS Faculty Portal [28] to ensure the Exam Centre is aware of the exam parameters and has a copy of the exam.
Work with the SAS Exam Centre to coordinate exam accommodations by contacting them at sas.exams@uoguelph.ca [29].
Phone: 519-824-4120 ext. 56208
Fax: 519-824-9689
Email: sas@uoguelph.ca [10]
In-person: Vaccarino Centre for Student Wellness in the John T. Powell Building (JTP) [30] (beside the Athletics Centre), Monday to Friday: 8:30 am to 4:30 pm
Modification: A change in the essential requirements of a course or program. Modifications are not put into place at the university level.
Privacy of student information: How to avoid potential privacy concerns [31]
- Using inclusive language.
- Providing diverse examples and perspectives.
- Offering multiple ways for students to engage with the course material.
- Being open to feedback and suggestions.
Visit our Faculty Resources page. [22]
Contact:
Phone: 519-824-4120 ext. 56208
Email: sas@uoguelph.ca [10]
