How To Book Exams

Returning Students

Before you can book an exam with SAS, you must be registered with SAS for the current semester. Make a semester request through Accessibility Online (AO).

After submitting your semester request, your advisor will either approve your request, ask for updated documentation, or invite you in for an appointment.

All SAS Students: Book your Tests and Exams

You might also be interested in this video that walks you through how to make a booking.

If you wish to use exam accommodations, follow the process outlined below before the booking deadline.

  • Booking deadline: All tests and exams MUST be booked at least 14 days and no later than the semester cut-off (whichever comes first).
  • The semester cut-off is November 1 (fall), March 1 (winter) and July 1 (summer). No bookings can be accepted after this date.   

Booking Midterms/Tests at the same time as your class

  1. Log into Accessibility Online  (AO) and select your course.
    Note: Do not book online tests at the SAS exam centre.
  2. Click Add a booking.
    Screenshot of the "current courses" section of a student's profile on AO.
  3. Fill in the midterm/test details from the course outline or information provided in class (date, time, length of test). If you do not know the class date, time or length, do not guess. Check with your professor. Incorrect bookings will be cancelled.
  4. Note: If you are requesting to write at a different time or date than the rest of the class, follow the separate instructions under Writing Tests/Exams at a Different Day/Time than your Class.
  5. Click Save and book.
  6. Select the appropriate accommodations for the midterm/test.
  7. Provide information about unique test formats (e.g. listening component, group component) under "Booking note student."
    Note: This booking note space is not for other information (i.e. rescheduling a test). Communicate this information directly to the exam centre by emailing sasexams@uoguelph.ca.
  8. Click Save.
  9. Watch for an email from sasexams@uoguelph.ca that confirms we have received your booking request.
  10. Booked exams will show up in your account in AO in the Exam Centre tab.

Booking Final Exams

Booking deadline for F21 finals is Monday, November 1, 2021.

  1. Select the course in AO.
  2. Click Book Now.
    Screenshot of the link to book a final exam on a student's profile. It shows the date and time of the exam next to "book now".
  3. Select appropriate accommodations for the exam.
  4. Provide information about unique exam formats (e.g. group component).
  5. Click Save.
  6. Watch for an email from sasexams@uoguelph.ca that confirms we have received your booking request.
  7. Booked exams will show up in your account in AO in the Exam Centre tab.

Writing Tests/Exams at a Different Day/Time than your Class

If you are requesting a change in time/date due to disability,*

  1. Speak with your SAS advisor about requesting an Exam Change Form.
  • A request for a different date/time must be supported by your SAS documentation.
  1. Negotiate with your professor regarding the alternative date/time.
  2. Return the signed form to the SAS Exam Centre by the booking deadline (7 days before any test, midterm or quiz OR by Friday, March 6, 2020, whichever comes first).

Viewing Test/Exam Bookings

  1. Log into Accessibility Online
  2. View the tests/exams that you have booked on the Exam Centre tab.
    Screenshot of the first page a student sees after they login to AO. This image specifically highlights the tabs marked overview, exam centre and profile.
  3. Double check your booking before the deadlines to ensure accuracy. Check date, time, and length of test/exam
  • It is your responsibility to make sure you have met the deadline. All midterms/tests must be booked 14 days before the midterm/test. All exams must be booked by Monday, Novembe 1, 2021. This includes any changes you need to make in your booking.
  • The SAS exam centre often uses alternative locations on campus. Go to the Exam Centre tab the day before your test/exam to confirm where you are writing. 

Getting Extra Time Accommodation for an Online Test/Quiz

Have a look at our page about online quizzes, tests and exams.

Booking Deferred Exams

If your deferred exam was originally offered online, it will be in the same format.

If you have a deferred exam, you will receive an official email from the Registrar’s Office. Read the information carefully. 

  • If you are writing your online deferred exam on a date set by the Registrar, SAS will make arrangements for extra extra time. Check to ensure your extra time has been applied when you login to your exam and BEFORE you start writing.
  • If you are writing an exam on a date that has been negotiated with the instructor, please ensure the instructor is aware of your extra time accommodation by sending them an email and copying (cc) your SAS advisor.
  • If you need to write your deferred exam in-person at the SAS Exam Centre, please forward the email from the registrar to sasexams@uoguelph.ca and ask for assistance with making a booking. Make sure it includes the following:
    • course code
    • date and time the exam is scheduled by the Registrar
    • approved accommodations that you need for the exam

Important notes:

  • Please ensure that you are currently registered for the semester with SAS
  • Exam booking deadlines also apply to deferred exams
  • Deferred exams cannot be scheduled during the final exam period or break between semesters.

FAQs: SAS Test/Exam Booking

Under what circumstances can I change the time of my exam?

If you require a change in the exam time due to disability, contact your advisor early in the semester. Changes to exam times must be supported by disability documentation and must be approved by your professor by the exam booking deadline. It is a student’s responsibility to make this request to their SAS advisor and professors in time to meet the deadline.

How do I know that I’ve booked my exam properly?

When you’ve booked a test in AO, you can view it in the Exam Centre tab.  Check that the date, time, and length (it will include your extra time if applicable) are correct prior to the booking deadline.  Incorrect bookings will be cancelled. 

When will I be writing?

You can check the Exam Centre tab in AO for the time and date of all tests you have booked with the exam centre. Students are expected to write at the same start time as the class, and extra time is usually added to the end of your writing time.

If adding time would extend your exam past 9:00 pm, your extra time will be added to the beginning of your writing time, and you will start writing earlier than the rest of your class.

Where will I be writing?

Check the Exam Booking tab in AO one business day prior to your test to see where you will be writing.  We regularly book alternative spaces on campus, and your writing location can change up to one business day prior to your test. 

What if my extra time conflicts with a lab or another midterm?

You need your professor’s permission by the exam booking deadline to write at a different start time or different day than the class.  See Writing tests/exams at a different day/time than the class. (this should link directly to the other FAQ)