How To Book Exams

Writing Exams at Student Accessibility Services (SAS)

Before you can book an exam with SAS, you must be registered with SAS for the semester.

  1. Make a semester request through Accessibility Online (AO).
  • After submitting your semester request, your advisor will either approve your request, ask for updated documentation, or invite you in for an appointment.
  1. Review and Consent your accommodations. Once your advisor has approved your semester request, you will receive a registration email.
  • Click the link to AO and then click Review and Consent.

  • Read through the terms.
  • If you consent, click I agree to the above to finish registering for the semester.
  1. Book your Tests and Exams. If you wish to use exam accommodations, follow the process outlined below before the booking deadline.
  • Booking deadline: Exams MUST be booked 7 days prior to the test day or by Friday, March 6, 2020, whichever comes first.   
     

Booking Midterms/Tests at the same time as your class

  1. Log into Accessibility Online  (AO) and select your course.
  • Note: Do not book online tests at the SAS exam centre.
  1. Click Add a booking.
  2. Fill in the midterm/test details from the course outline (date, time, length of test). If you do not know the class date, time or length, do not guess. Check with your professor. Incorrect bookings will be cancelled.
  3. Note: If you are requesting to write at a different time or date than the rest of the class, follow the separate instructions under Writing Tests/Exams at a Different Day/Time than your Class.
  4. Click Save and book.
  5. Select the appropriate accommodations for the midterm/test.
  6. Provide information about unique test formats (e.g. listening component, group component) under Booking note student.
  7. Note: This booking note space is not for other information (i.e. rescheduling a test). Communicate this information directly to the exam centre by emailing sasexams@uoguelph.ca.
    Click Save.
  8. Watch for an email from sasexams@uoguelph.ca that confirms we have received your booking request.
  9. Booked exams will show up in your account in AO in the Exam Centre tab.

 

Booking Final Exams 
Booking deadline for finals is Friday, March 6, 2020.

  1. Select the course in AO.
  2. Click Book Now.
  3. Select appropriate accommodations for the exam.
  4. Provide information about unique exam formats (e.g. group component).
  5. Click Save.
  6. Watch for an email from sasexams@uoguelph.ca that confirms we have received your booking request.
  7. Booked exams will show up in your account in AO in the Exam Centre tab.

 

Writing Tests/Exams at a Different Day/Time than your Class

If you are requesting a change in time/date due to disability,*

  1. Speak with your SAS advisor about requesting an Exam Change Form.
  • A request for a different date/time must be supported by your SAS documentation.
  1. Negotiate with your professor regarding the alternative date/time.
  2. Return the signed form to the SAS Exam Centre by the booking deadline (7 days before any test, midterm or quiz OR by Friday, March 6, 2020, whichever comes first).

 

Viewing Test/Exam Bookings

  1. Log into Accessibility Online
  2. View the tests/exams that you have booked on the Exam Centre tab.
  3. Double check your booking before the deadlines to ensure accuracy. Check date, time, and length of test/exam
  • It is your responsibility to make sure you have met the deadline. All midterms/tests must be booked 7 days before the midterm/test. All exams must be booked by Friday, March 6, 2020. This includes any changes you need to make in your booking.
  • The exam centre often uses alternative locations on campus. Go to the Exam Centre tab the day before your test/exam to confirm where you are writing. 

 

Getting Extra Time Accommodation for an Online Test/Quiz

Email your professor and your SAS advisor to request extra time for online evaluations that are timed. Here’s a template you can use:

To:

Cc:  Your advisor

 Subject: SAS On-line Accommodation request for Course Name and Course Code

Dear Professor ________________,

I am registered with Student Accessibility Services and one of my accommodations is to receive XXXXXXXXX for timed evaluations.

Can you please add this extra time to the upcoming on-line tests for me?

If you have any questions or concerns, please contact my SAS advisor, who is copied on this e-mail.

Thank you for taking the time to arrange this.

Your Full Name and ID#

 

Booking Deferred Exams

If you had to defer an exam with the help of your SAS advisor, you will receive an official email from the Registrar’s Office. Forward this email to sasexams@uoguelph.ca before the booking deadline. In the email to the exam centre, include

  • course code
  • date the class is writing
  • time the class is writing
  • accommodations needed for the exam

Also, ensure that you are currently registered for the semester with SAS.

 

FAQs: SAS Test/Exam Booking

Under what circumstances can I change the time of my exam?

If you require a change in the exam time due to disability, contact your advisor early in the semester. Changes to exam times must be supported by disability documentation and must be approved by your professor by the exam booking deadline. It is a student’s responsibility to make this request to their SAS advisor and professors in time to meet the deadline.

 

How do I get my extra time accommodation for my online tests/quizzes?

Online tests/quizzes are not booked at the SAS exam centre. Instead, you must email your professor and your SAS advisor to request that your extra time be added to your online timed evaluations. Include the course code and your specific time accommodation in the email.  Here’s a template you can use:

To:

Cc:  Your advisor

 Subject: SAS On-line Accommodation request for Course Name and Course Code

Dear Professor ________________,

I am registered with Student Accessibility Services and one of my accommodations is to receive XXXXXXXXX for timed evaluations.  Can you please make this adjustment to the upcoming on-line tests for me?  If you have any questions or concerns please contact my SAS advisor, who is copied on this e-mail.  Thank you for taking the time to arrange this.

Your Full Name and ID#

 

How do I know that I’ve booked my exam properly?

When you’ve booked a test in AO, you can view it in the Exam Centre tab.  Check that the date, time, and length (it will include your extra time if applicable) are correct prior to the booking deadline.  Incorrect bookings will be cancelled. 
 

When will I be writing?

You can check the Exam Centre tab in AO for the time and date of all tests you have booked with the exam centre. Students are expected to write at the same start time as the class, and extra time is usually added to the end of your writing time.

If adding time would extend your exam past 9:00 pm, your extra time will be added to the beginning of your writing time, and you will start writing earlier than the rest of your class.

 

Where will I be writing?

Check the Exam Booking tab in AO one business day prior to your test to see where you will be writing.  We regularly book alternative spaces on campus, and your writing location can change up to one business day prior to your test. 

 

What if my extra time conflicts with a lab or another midterm?

You need your professor’s permission by the exam booking deadline to write at a different start time or different day than the class.  See Writing tests/exams at a different day/time than the class. (this should link directly to the other FAQ)

 

How do I book a deferred exam?

Deferred exams cannot be booked through our regular scheduling system.  Instead, forward the email you received from the Registrar’s Office that authorizes you to write the deferred exam to sasexams@uoguelph.ca. In your email to the exam centre, include

  • the class deferred date
  • time
  • the accommodations you need for this exam

You must send this email to the exam centre by the exam booking deadlines (7 days before or by Friday, March 6, 2020, whichever comes first).