One of the core activities of Student Accessibility Services (SAS) is to assist students with academic accommodations, thereby removing structural barriers that a disability may be affecting. Academic accommodations help remove barriers caused by a disability, allowing students to fully participate in their courses.
Each student’s accommodations are based on their individual needs and the functional limitations outlined in their medical or psychological documentation. Accommodations are designed to ensure that students with disabilities can fairly access their education while still meeting the core requirements of the course.
Common Accommodations
Please note that the following list provides general examples of accommodations that may be implemented by SAS if deemed reasonable and appropriate for an individual student. Other accommodations may be implemented as needed.
Test & Exam Accommodations
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Extra time to write tests
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A quiet or private room
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Use of a computer or assistive tech (like screen readers or speech-to-text software)
Classroom & Lecture Supports
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Access to lecture slides or notes
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Permission to audio record lectures
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Seating arrangements (e.g. near the front or exit)
Alternative Format Text
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Digital versions of textbooks, readings, and exams
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Formats for screen readers, audio playback, or braille
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Learn more about Alternative Format Text [2].
Flexibility with Deadlines & Attendance
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Extensions on assignments due to disability-related reasons
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Adjusted attendance expectations, when needed
Course Load Modifications
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Taking fewer courses while still being considered a full-time student (for financial aid or immigration status)
Funding
- Students who require a reduced course load due to a disability may be eligible for reduced tuition and fees when taking 2.0 credits. Additionally, OSAP has provisions in place for students with permanent disabilities, including a reduced threshold for full-time status, additional grants, and a bursary.
Navigating the Campus Environment
- Some students may require assistance with getting around campus due to a vision impairment or mobility concern. Assistance with accessibility guides and scooters are available.
Service Animals
- The University has an Animals on Campus Protocol [4] that is a framework for how we manage support/service animals.
- Students who wish to bring a Support/Service Animal into the University's facilities must register with SAS by completing a SAS Application Form [5] and providing supporting documentation. [6]
How Are Accommodations Decided?
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Advisors may also speak with instructors if needed (with the student’s consent).
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Some accommodations may need time to arrange — early registration with SAS is encouraged!
When Accommodations May Be Updated
Most accommodations need to be set up in a proactive manner., however, there may be occasions when a student experiences a significant change in their health unexpectedly. SAS can provide assistance in navigating the various university procedures related to these situations. Note that it may be necessary to apply for academic consideration [7].
Accommodations may change when:
- The student’s disability or needs change.
- A new academic setting or course has different demands.
- A student requests a review of their accommodation plan.
Instructor Role
Instructors play a key role in the shared responsibility of academic accommodations. They are expected to respect and assist in implementing approved accommodations or work with SAS and/or the student to find reasonable alternatives that meet the student's accommodation needs. SAS will provide clear instructions or requests, and faculty are encouraged to reach out with any concerns.
Contact SAS
If you have any questions about academic accommodations or how they work:
Contact SAS via email at sas@uoguelph.ca [8]or call 519-824-4120 Ext. 56208 (M–F, 8:30 am – 4:30 pm)
